Finance Controller

We Effect is now recruiting a Finance Controller for the We Effect Country Office in the Philippines based in Quezon City.

Main Responsibilities:

  • Management of the financial system of the country programme
  • Monitoring of project partners budget management and periodic reporting
  • Support the Country Office and the partner organizations in their budget planning, monitoring, and utilization
  • Review, consolidate, and submission of bi-monthly partners reports
  • Link between partners and Country Office management
  • Promote partners synergies on financial management
  • Provision of financial capacity building support for the partner organizations.
  •  Enhance finance reporting of partner organization

Duties

Finance Management

  • Oversee the accountancy of the Country Office. This includes the maintenance of accounting records and files of all relevant financial documents and supporting materials.
  • Responsible for processing and consolidation of the financial reports of the partners in the Country Office’s accountancy in liaison with Finance Officer (FO) and Finance and Administrative Officer (FAO).
  • Responsible for the day-to-day Programme expenditures together with the FO and FAO, prepare payment vouchers, checks and transfers of money to partner accounts, ensuring the quality of all supporting documentation.
  • Maintain proper and organized tracking of disbursement to Partner Organizations.
  • Responsible of the preparation of the annual budgets of the country office as well as of the Programme.
  • Overall responsible for the monthly bank statements and tracking of programme account balances in liaison with the finance team
  • Overall responsible for the maintenance of files of all cooperation development partners’ financial reports, accounting procedures and financial monitoring by the Country Office.
  • Provide accurate financial information to the country director.
  • Co-signs, together with the Country Director, all checks issued by the Country Office.
  • Verify and recommend for approval of the country director all online banking transactions.
  • Overall responsible for the preparation of all procurements done by the Country Office and co-sign the procurement decisions together with the Country Director in accordance with the Procurement Regulations of We Effect Asia Region Office.
  • Work closely with Partner Organisations on their procurements to ensure compliance with We Effect Partners Procurement Regulations in liaison with FO and FAO,
  • Assist the Country Director to ensure the country office is properly adhering to Instructions for Financial Administration at We Effect Asia Country Offices as well as applicable donor financial regulations.
  • Assist the Country Director and Regional Office in the identification and contracting of external auditors and assist the appointed auditors on their auditing assignments for the Country Office as well as partner organisations.
  • Provide relevant financial training, technical assistance, and other capacity building activities for partner organisations on financial management specifically in compliance with the We Effect financial policy, regulations, and procedures. national mandatories and donor regulations.

Monitoring, Reporting, Review and Evaluation:

  • Ensures compliance of all partner organisations on the cooperation agreements related to financial reporting obligations, and on the Financial and Administrative Guide for Partners
  • Responsible for the timely submission of financial reports by Partners and promptly follow up; and report any late submissions to the Country Director.
  • Conduct detailed reviews of the financial reports prepared by the partners prior to the signing as approval by the Country Director. Verify compliance, accountability, and financial correctness. Track expenses against fund advances. This in liaison with FO and FAO
  • Prepare the fund request based on the consolidated financial reports of partners for submission to the regional office in Sweden.
  • Prepare financial report submissions to donor organisations.
  • Overall responsible for carrying out annual financial monitoring of all partner organisations and submit finance monitoring reports to the country director for any management decision making purposes ensuring compliance with the cooperation agreements and partners’ finance management.
  • Conduct financial risk assessments of partner organisations to risk mitigate to avoid errors and irregularities that could be material.
  • Provide support to all external evaluation missions related to Sida and other co-funded project.

Other:

  • Inform all partners as well as other stakeholders such as consultants about We Effect’s code of conduct and anticorruption principles.
  • Be responsible for the quality of the organization and services and ensure the proper care and maintenance of its assets.
  • Report any illegitimate expenses misuse of funds or other false financial claims to the Country Director/ Regional Director in Stockholm.
  • Respect and adhere to the We Effect’s anti-corruption policy. Never accept or be promised, request or give promise or offer a bribe or other undue rewards, remuneration, compensations undue advantage or benefit of any kind, which constitute illegal or inappropriate behaviour. In all administrative practices strictly follow the laws of the country.
  • Keep Confidential all financial and sensitive information pertaining to the Country Office and its projects.
  • Carry out any other tasks assigned by the Country Director for the good functioning of the Country Programme, office, and its projects.

 

About you

Required qualifications

  • University degree or equivalent within a relevant field on Accountancy and Business Development/Management
  • At least five years of experience on finance management for international development cooperation and particularly European Union funded projects
  • Competent skills in financial management and budget analysis
  • Strong understanding and practical experience of budget planning, monitoring and evaluation methods commonly used in development cooperation
  • Interest in and good knowledge in system including Outlook 365, Sharepoint, excel and modern cloud based accounting systems.
  • Strong verbal and written command of English and Pilipino
  • Good knowledge and experience in project/program cycle management and Results Based Management (RBM)
  • Strong knowledge on civil society development work
  • Physically fit as the position demands regular travelling and finance field monitoring
  • Good team player, has respect for diversity and sensitive to multicultural working environment.

Application

Apply by uploading your CV and cover letter to impactpool.org no later than 30 December 2022. Your application documents must be in English.

Interviews will be conducted during the application period; we recommend sending in your application soonest possible.

The employment is a fixed term position with a six months’ probation period. Start date is 1 February 2023.

We Effect strives for diversity and equal opportunities in the organisation.

For more information

Please contact Jessica Umanos Soto, country director, We Effect Philippines at Jessica.soto@weeffect.org If you have any technical difficulties uploading the application, please contact Impactpool.