We Effect is now recruiting a FINANCE CONTROLLER for We Effect Country Office in the Philippines based in Quezon City.
Finance Controller for We Effect in the Philippines
We Effect is a development organisation founded by the Swedish cooperative movement in 1958 to support the development of democratic organisations and societies. In our international development cooperation programmes, we are applying a human rights-based approach to development by supporting people living in poverty to secure their basic rights.
We Effect works in over 20 countries in Asia, Europe, Latin America and Africa through our country/regional offices in partnership with local CSO’s, farmer organisations, housing organisations, cooperative federations or unions and other democratic organisations. For more information, see www.weeffect.org.
Philosophy and methodology:
- Accept and respect the principles and core values of We Effect
- Promote and development of relationships with the partner organizations on a concept of partnership founded on shared values, mutual respect, reciprocity of learning and transparency
- Maintain close and continues relations with target population and its grassroots organizations, and provisions to listen to their expectations, to provide them with the accounts of work done on their behalf and to exchange know-how and lessons learnt
Main Responsibilities
- Management of the financial system of the country office and programme including use and application of digital financial system
- Monitoring of project partners budget management and periodic reporting
- Support the Country Office and the partner organizations in their budget planning, monitoring, and utilization
- Review, consolidate, and submission bi-monthly/quarterly partners reports and other donor reporting
- Link between partners and Country Office
- Promote partners synergies on financial management
- Provision of financial capacity building support for the partner organizations
- Enhance finance reporting of partner organizations
Duties:
Finance Management
- Oversee the accountancy of the Country Office. This includes the maintenance of accounting records and files of all relevant financial documents and supporting materials and saved at the online system of We Effect.
- Together with the Finance Officer and Administrative Officer, transfer funds to partner accounts ensuring the quality of all supporting documents.
- Prepares the annual budgets of the country offices as well as of the country programmes for the country director’s approval.
- Ensure, together with the finance officer/s the proper and organized financial records for tracking of disbursement to partner organisations.
- Ensures, together with the finance officer, the requests for monthly banks statements and tracking of progamme account balances.
- Ensures, together with the finance office, the maintenance of all cooperation development partners financial reports, accounting procedures and financial monitoring by the country office.
- Provide periodic accurate financial information to the country director.
- Co-signs, together with the Country Director, all cheques issued by the Country Office.
- Verify and recommend for approval of the country director all online banking transactions.
- Responsible for the preparation of all procurements done by the Country Office and co-sign the procurement decisions together with the Country Director in accordance with the approved Procurement Regulations of We Effect Asia Region Office.
- Ensure and work closely with finance officer to ensure development partner organisations compliance with We Effect Partners Procurement Regulations.
- Ensure that the country office is properly adhering to the Instructions for Financial Administration at the country office.
- Ensure that the finance officer and staff are properly adhering to the Instructions for the Financial Administration at the country office as well as applicable donor financial regulations.
- Assist the Country Director and Regional Office in the identification and contracting of external auditors and assist the appointed auditors on their auditing assignments for the Country Office as well as partner organisations.
- Provide relevant financial training, technical assistance, and other capacity building activities for partner organisations on financial management specifically in compliance with the We Effect financial policy, regulations and procedures.
Monitoring, Reporting, Review and Evaluation
- Ensures compliance of all partner organisations on the cooperation agreements related to financial reporting obligations, and on the Financial and Administrative Guide for Partners
- Ensure for the timely submission of financial reports by development cooperation partners and report any late submissions to the Country Director.
- Conduct detailed reviews of the bimonthly/quarterly financial reports prepared by the partners prior to the signing as approval by the Country Director. Verify compliance, accountability, and financial correctness. Track expenses against fund advances.
- Prepare the bi-monthly and quarterly consolidated financial reports of the partner organisations for submission to the regional office in Sweden, as well as other financial report submissions to donor organisations.
- Carry out annual financial monitoring of all partner organisations and submit finance monitoring reports to the Country Director for any management decision making purposes ensuring compliance with the cooperation agreements and partners’ finance management.
- Conduct financial risk assessments of partner organisations to avoid errors and irregularities that could be material to the financial and accounting system.
- Ensure that all relevant financial documents of cooperation development partners completely, properly, and timely uploaded at We Effect digital collaborative system.
Other
- Inform all partners as well as other stakeholders such as consultants about We Effect’s code of conduct and anticorruption principles
- Be responsible for the quality of the organization and services and ensure the proper care and maintenance of its assets
- Report any illegitimate expenses misuse of funds or other false financial claims to the Country Director.
- Respect and adhere to the We Effect’s anti-corruption policy. Never accept or be promised, request or give promise or offer a bribe or other undue rewards, remuneration, compensations undue advantage or benefit of any kind, which constitute illegal or inappropriate behaviour. In all administrative practices strictly follow the laws of the country.
- Keep confidential all financial and sensitive information pertaining to the Country Office and its partner organisations and its projects.
- Carry out any other tasks assigned by the Country Director for the good functioning of the Country Programme, country office, and its projects.
About you:
Required qualifications
- University degree or equivalent within a relevant field on Accountancy and Business Development/Management
- At least five years of experience in finance management for international development cooperation including Sida and EU funded projects.
- Competent skills in financial management and budget analysis
- Strong understanding and practical experience of budget planning, monitoring and evaluation methods commonly used in development cooperation.
- Good knowledge of computer system including Outlook 365, Sharepoint, Word, Excel, and PowerPoint
- Strong verbal and written command of English and Pilipino
- Good knowledge and experience in project/program cycle management and Results Based Management (RBM)
- Strong knowledge on civil society development work
- Physically fit as the position demands regular travelling and finance field monitoring.
- Good team player/worker
Application
Apply by uploading your CV and cover letter to https://www.impactpool.org/jobs/968269 no later than 20 August 2023. Your application documents must be in English.
The employment is a permanent position with a six months’ probation period. Start date is 1 September 2023.
We Effect strive for diversity and equal opportunities in the organisation.
For more information
Please contact Jessica Umanos Soto, country director, We Effect Philippines at Jessica.soto@weeffect.org
If you have any technical difficulties uploading the application, please contact Impactpool.