Prequalification of Suppliers – Request for proposal for goods and services

Baskets made women groups from Machakos, Kenya. Photo Robert Englund
Baskets made women groups from Machakos, Kenya. Photo Robert Englund
Request for Proposal for Goods and Services

We Effect East Africa invites suitably qualified bidders to submit sealed bids for prequalification for the provision of goods and services for FY 2023/24 and 2024/25.

Carefully examine the specifications, conditions, and limitations.

The selection of the successful Company will be made based on We Effect evaluation and determination of the relative ability of each Bidder to deliver quality service in a cost-effective manner.

The following specific criteria will be evaluated and must be addressed in the proposal:

  1. Company History and Organization
  2. Personnel
  3. Total Quality Management Program
  4. Cost Proposal and Invoicing
  5. Value Added Features
  6. Insurance
  7. References

Contract term

The term of this contract shall be for a 2-year period.

Suppliers needed


  1. Supply of Office Stationery
  2. Supply of computers and related accessories


  1. Taxi and Car Hire Services
  2. Hotel Services – Accommodation and conference facilities in Nairobi, Mombasa, Nakuru, Machakos and Meru
  3. Outside Catering Services
  4. Design and Printing Services
  5. Facilities Management – this includes provision of cleaning steward, kitchen steward and a gardener and sanitary services.
  6. ICT Services – this includes servicing of ICT equipment and software.
  7. Electrical Repairs and Maintenance
  8. Masonry Services
  9. Plumbing Works
  10. Repair and Maintenance of office equipment (telephones, binding machines, PABX etc)
  11. Repairs and Maintenance of Motor Vehicles
  12. Internet Service Provider (ISP)
  13. Repair and Maintenance of Electric Fence
  14. Legal Services

Instructions to bidders

We request you send your bid in the format below addressing all the subjects as requested. Reference any attachments in the text and include printed copies of attachments at back of this document.

Submission of proposals

Responses to this RFP are due by close of business, 29th September 2023.

All proposals are to be sealed and addressed to:

The Procurement Committee, We Effect Regional Office of East Africa,

P O Box 45767 – 00100, Nairobi.

Hard copies of the proposals are to be delivered to our offices, location below.

We Effect Offices,Lower Kabete/Ngecha Road Junction, Approximately 100 metres from Zen Gardens

Any questions regarding this RFP should also be addressed to: and copied to


We Effect is not obligated to accept the lowest bid and reserves the right to reject any and all bids or amend the scope of the project. All Bidders must be duly licensed and have the ability to perform work in accordance with all governing local authorities and to the satisfaction of those authorities.



Prequalification of Suppliers - Request for proposal for goods and services

Request for Proposal for Goods and Services