Terms Of Reference : Baseline Survey For The Waste For Cash Eco Project (Wacep)

About the project

This project is implemented in partnership by three main organizations namely; We Effect (the lead), Meru Central Coffee Cooperative Union (MCCCU) and Meru University of Science and Technology (MUST). However, the county government being the custodian of environmental and cooperatives management will play a key role as this project comes in to complement what they are already doing.

The project adopts the Black Soldier Fly technology within specific centers, where small larvae will breakdown and transform the stinking garbage into income and improved living conditions. This will involve breaking down agricultural waste by BSF larvae, which love all organic matter and can break down a huge amount of waste. Once the larvae have grown large, they can be harvested, dried and sold as nutritious feed for pigs, chickens and other animals – an environmentally friendly alternative to conventional feed. The residual product becomes soil with high nutritional value (organic fertiliser) that can be sold to local farmers.

The project will target people working in and around 3 markets namely Gakoromone, Githongo and Nkubu out of the 15 markets, and will use cross-sectoral partnerships based on the latest research on circular waste management.

The Assignment

As the project commences, it is in the interest of the implementers to undertake a baseline study to establish the baseline situation of all the aspects the project targets to further help in redesigning/ refocusing the project and also having baseline figures that can be used for monitoring progress in future.

Objective of the Evaluation

This project evaluation has the following specific objectives

  • Establish the situation of waste management in Meru County including practices, existing infrastructure, equipment and human resources among other aspects.
  • Establish the viability of the proposed project based on quantities of waste produced, proposed approaches, equipment and management progress.
  • Establish the baseline status for the various proposed outputs and their indicators for ease of monitoring and follow-up in future.
  • Review and document any similar practices implemented in Kenya and any lessons already documented and where possible identify reference points for continued learning/ exchanges.
  • Map out any relevant stakeholders in the sector (formal and informal) who need to be engaged in the process of implementation for the project to succeed.
  • Make any recommendations to the implementers on adjustments/approaches that need to be implemented in order for the project to remain relevant and maintain support from all stakeholders.

Scope of work

  • Review and document any existing reports an similar projects undertake locally
    Filed visits for interviews, observation and documentation.
  • Identify any existing cooperatives/women-led organizations (if they exist) in the three targeted areas South Imenti, Central Imenti and North Imenti sub-counties, their organizational situation including membership that can spearhead the project.
  • Compilation of a draft report with key findings in a format agreed upon together with the client.
  • Make presentation of findings to implementers and then to stakeholders during the programme launch.
  • Compile a final report and submit alongside the summarized PowerPoint presentations.


It is expected that the baseline study will employ both qualitative/quantitative (Triangulation) methods of collecting data. The methodologies are expected to be participatory. The Consultant will present a suitable methodology in their bids which is best suited to measure the baseline situation for all aspects of interest.


The consultant is expected to deliver the following.

  • Inception report detailing the methodology that is best for the evaluation including data collection, analysis, etc.
  • Data collection tools
  • The final evaluation report (simple and precise with clear presentation of data) which should include all the necessary information including the methods and sampling strategy used, the findings both qualitative and quantitative, all appendices (Including the copies of all tools, list of persons interviewed) among others.
  • Raw files of collected data.
  • Powerpoint presentation slides during the dissemination workshop.

Duration and Timeline

The baseline study is expected to be conducted within a short time. By first week of August 2023, it is expected that the first draft report will be ready. We request the consultants/ firms to propose reasonable and competitive number of days in their bids guided by the outlined geographic coverage as well as by the proposed methodology. The successful bidder/firm will make oral presentation of the proposal during the inception meeting before contracting is done.

How to submit Proposal

Interested and suitably qualified individual consultants/consultancy firms are invited to submit their bids including a technical proposal and financial quote for offering the consultancy services including a competitive daily rate quoted in Kenya Shillings to kennedy.simiyu@weeffect.org copying mburugu.kiogora@yahoo.com; EasternAfrica@weeffect.org by 17th July 2023 BY 0900HRS EAT.

Terms Of Reference for Undertaking Baseline Survey For The Waste For Cash Eco Project (Wacep)

Terms Of Reference for Undertaking Baseline Survey For The Waste For Cash Eco Project (Wacep)