We Effect is recruiting Programme Administrator in Skopje office

We Effect is a development organisation founded by the Swedish cooperative movement in 1958 to support the development of democratic organisations and societies. In our international development cooperation programmes, we are applying a human rights-based approach supporting people living in poverty to secure their rights.

We Effect works in 25 countries in Asia, Europe, Latin America and Africa through our regional offices in partnership with local CSOs, farmer organisations, cooperative federations and other democratic organisations. For more information, see www.weeffect.org.

We Effect Regional Office for Europe was established in 2017 in Skopje, North Macedonia. Europe region is supporting 11 partner organisations in the region under the programme Empower Europe. The regional team currently consists of 8 staff members and is based in Skopje. The support is directed for North Macedonia, Albania, Kosovo, Bosnia & Herzegovina and Moldova.

We Effect is now recruiting a Programme Administrator as part of the Regional Office in Skopje, North Macedonia.

Main responsibilities

The Programme development team is supervised by the Programme Director who is responsible for overseeing all matters concerning programme management. The team is consisting of Programme Officers, each responsible for technical support to the partner organisations as well as thematic mainstreaming areas such as Gender equality, Environment Climate Change Resilience and Financial inclusion. The Programme Administrator´s main responsibilities are to support the programme management through the full programme cycle to secure compliance with We Effect´s internal procedure, donor requirements and agreed goals for the development projects under the programme. Tasks will be focused on primarily regional matters, such as monitoring of the programme, reports, meetings, workplans with a specific responsibility to oversee the programme management online system´s compliance to internal requirements.

About you

To succeed in this role, you are interested to gain experience and contribute to a good working environment in an international organization with vast experience supporting development projects. You are sharing the values of We Effect. You may already have some experience from the NGO sector working with projects and/or an education related to project management or other relevant areas.

You are curious and willing to learn and to give support to all stages of project and programme development. You are comfortable using digital tools and to work toward deadlines. You will work directly with the programme management with all regional matters, such as monitoring of the administration for minutes, reports, project and programme documents, meetings, workplans etc. You will be trained in the programme management online system to assume responsibility within the system for compliance to internal requirements. You can work independently as well as a part of a team.

You have a sense for details, are solution-oriented and able to work with deliverables towards deadlines. You actively contribute to develop your own role and function for a smooth implementation of the programme. When the situation allows, you are willing and able to travel in country as well as the region. We Effect´s working language is English, you must be a proficient user and comfortable using English in an everyday setting.

Candidates from different ethnical background are strongly encouraged to apply, such as, (but not limited to) Roma, Turks, and Vlachs.

Example of tasks

  • Responsible for digital and physical archiving of programmatic documentation in accordance with We Effect regulations.
  • Support programme management in collecting information, uploading and maintaining accurate data in the Programme management online system.
  • Support the Regional Management in recurring procedures, such as project/programme documentation, monitoring, reports writing, grants applications.
  • Assist in planning processes both for the region as well as partner organisations.
  • Assist and participate in national and regional meetings.
  • Support to communication activities.

Required qualifications

  • University degree or equivalent experience.
  • Proficient user of Microsoft Office and internet based application.
  • Ability to work effectively both independently and as part of a team.
  • Strong oral and written communication skills in English.
  • Work permit in North Macedonia.
  • Excellent interpersonal skills to contribute to the positive reputation of the organisation.

Merits

  • Driving licence.
  • Oral and written communication skills in national minority languages.

Application

Apply by uploading your CV and cover letter to Impactpool no later than 09 April 2021. Your application documents should be in English. We will not accept applications send via e-mail.

The employment is a two-year contract, with possibility of prolongation including a six months probation period. You are expected to be available from 17 May 2021 or sooner.

We look forward to receiving your thoughtful application. Your time in preparing your application is much appreciated, however only appropriately qualified candidates of interest will be contacted.

We Effect works actively with diversity and inclusion in the organisation. We welcome applicants regardless of sex, gender identity or expression, race, colour, ethnicity, religious belief, political opinion, national extraction, social origin, HIV/AIDS status, age, disability, family responsibilities, sexual orientation, and/or trade union membership or activities.

For more information

Anneli Leina, Regional Director anneli.leina(at)weeffect.org

Sasho Angelovski, Programme Director sasho.angelovski(at)weeffect.org

Misconduct

If you want to alert We Effect on suspected discrimination, corruption or other serious misconduct during the recruitment process, do not hesitate to use our Whistleblowing System.